Saint Albert Catholic Schools
Article I Title
The name of this body shall be the COUNCIL BLUFFS AREA BOARD OF CATHOLIC EDUCATION.
Article II Nature and Function
Section 1. This Board is a consulting and advisory body for Saint Albert Catholic Schools in the Council Bluffs region of the Diocese of Des Moines, subject to provisions of Canon Law, regulations that proceed from the Diocese of Des Moines Catholic Schools Board and the Department of Education for the State of Iowa and subject to the laws of Iowa.
Section 2. The Board shall be responsible for a ll aspects of formal educational programs for Catholic Schools in the Council Bluffs regional area.
Section 3. The Board shall effectively implement the policies of the Diocesan Catholic Schools Board of Education.
Section 4. The Board is the voice of the local Catholic community in educational planning, goal setting, and policy development in accord with the intent and spirit of the Diocesan Catholic Schools Board.
Section 5. The Board shall have as an integral part of all its educational programs the four tasks of catechesis: a) to proclaim Christ’s message; b) to develop community; c) to lead people to worship; d) to motivate to service of others and the Catholic Identity of the programs.
Section 6. Specific duties and functions include the following:
- Coordinate School educational programs and activities;
- Build understanding and support for Catholic education in all its forms;
- Develop and modify the annual school budget in collaboration with the Finance Committee, and the administrators, in accord with the Diocesan gu idelines and Board procedures:
- Set school tuition and fees;
- Determine the annual parish assessment and provide for the collect ion thereof.
- Act as a responsible fiscal agent for the receipt and disbursement of, and accounting for, any private or public funds appropriated or otherwise made available for the operation, maintenance or assistance of the School or their students or for educational or other programs conducted by it, under its supervision, or for the use of its students
- Approval of faculty/staff contracts as recommended by the program administrator; retain or terminate contracted personnel according to established policies of the Diocese Catholic Schools Board and of the Area Board;
- Plan, build, operate and maintain facilities;
- Serve as a liaison body with public authority as appropriate;
- Evaluate periodically:
- Effectiveness of the Board policies;
- The accomplishment of goals and objectives;
- The effectiveness of internal functioning as a school Board
- Determine, operate, and maintain a system or program for the transportation of students.
Article III Membership
Section 1. Voting members of the Board will be the Canonical Administrator, two (2) lay representatives from each member parish, and three (3) pastors from the Region.
Section 2. The Council Bluffs Area Regional Priests’ Council will select priest representatives. The selected pastors will not have the option to designate alternative representatives.
Section 3. Board members are elected/selected by their parishes to serve a three (3) year term. A board member, having served two (2) successive full terms, may again be a candidate for election after a lapse of at least one (1) year.
Section 4. A Saint Albert student will serve as an ex officio member of the Board. Students in their Junior year may apply for the position. The Jr/Sr High Principal and President will recommend one student for membership. The student will serve from January 1 of their Junior year until December 31 of their Senior year. The student member will not be a voting member.
Section 5. A member of the Board who is absent from two ( 2) consecutive regularly scheduled Board meetings shall,unless excused by the Board Chairperson, cease to be a member. If a member is unable to serve a full term due to resignation, moving from his/her original parish from which he/she was elected, or becomes incapacitated so as to be unable to serve, a vacancy is created. Vacancies of lay board membership occurring between elections will be filled by appointment of the Parish Council in which the vacancy occurs, and from the parish in which the vacancy occurs. Said appointments will pertain only until the next parish election when a person will be elected to fill the unexpired term.
Section 6. A member of the Area Board may be removed for cause (e.g. serious illness, failure to follow Church law and/or practice) only by the affirmative vote of two/thirds of the voting Area Boa rd members. Any action to remove a Board member shall be conducted by secret ballot.
Section 7. Any lay member of parishes under the Board’s jurisdiction who is eighteen (18) years of age and who is eligible to vote in his/her individual parish elections is eligible to serve as a lay Board member. Individuals who receive stipends for service-only positions and are not regularly employed by the St. Albert Catholic School System are eligible to serve as Board members. Those regularly employed personnel of the Area Board and immediate family members (spouse, parent, sibling, children) of regularly employed personnel are not eligible to serve as Board members.
Section 8. Election/selection of new members will be held annually. By March 15 of each year,the Area Board Chairperson will notify each parish of any vacancies. The manner of the election/selection will be left to the Parish Councils of the member parishes. The election/selection will be completed by the end of May. The new members will begin their terms at the regular July meeting.
Article IV Officers
Section 1. The three elected officers of the Board shall consist of Chairperson, Vice- Chairperson/Secretary, and Treasurer. The Board shall elect the Chairperson, Vice Chairperson/Secretary, and Treasurer annually. The elected officers shall assume their responsibilities at the Area Board’s first regular meeting.
Section 2. The two non-elected officers of the Board are the Canonical Administrator and the President. The Bishop of the Diocese of Des Moines shall appoint the Canonical Administrator and the President. The President of the Saint Albert Educational System shall serve as the Executive Officer to the Board and shall not have a vote.
Section 3. All members of the Area Board with at least one year of their term remaining are eligible for any office with the exception of the President and the Canonical Administrator who are ineligible to hold any other office on the Board.
Section 4. A ll officers shall be elected annually by the Board members present, with the exception of the President, at the last regular meeting of the fiscal year. The elect ion shall be the last item of New Business. Nominations and elections of the officers shall be by secret ballot.
The officers elected shall hold office until the next annual election. Any vacancies created by resignation, illness, or moving out of the represented parish shall be filled by a special election by the Board members at the next regular meeting, or at a special meeting if the election is a n item of business for that meeting. The Board cannot dispense with the use of a secret ballot for these elections.
Section 5. The duties of the officers shall be stated in the By-Laws.
Article V Meetings
Section 1. The Board shall meet regularly at a time and place specified in the By-laws.
Section 2. Special meetings may be called by the Chairperson or Canonical Administrator or by a majority of members. If at all possible, at lea st three days notice will be given to a ll Board members about a special meeting. Only that business for which a special meeting is called may come before the Board.
Section 3. A quorum, defined as a simple majority of the entire Board, is necessary for the transaction of business at meetings. A majority vote of those present shall be sufficient for any decision or election. A ll votes must be cast in person -telephone or electronic voting is not allowed. Voting may be by voice at the discretion of the Board, unless otherwise specified in the Constitution, or upon request of any member of the Board, the voting shall be by roll call. In the event of a roll call vote, members shall be called alphabetically, and shall vote “yes” or “no” upon a question. Proxy voting is never permissible.
Section 4. All meetings of the Board are open unless designated as being executive session. Executive Session shall be used on a limited basis to discuss confidential matters, such as:
Specific instances of student discipline;
Legal matters involving,or potentially involving,litigation;
School security and or audit procedures;
Negotiation for the purchase or sale of property or goods.
Decisions made in executive sessions must be presented and voted on at open sessions before becoming effective. Only Board members should attend executive sessions. The Board may extend, through the Chairperson, an invitation to other persons when circumstances warrant inclusion of non-board members at an executive session.
Section 5. A written record of all acts of the Board, maintained by the office of the President, shall be preserved in the St. Albert Business Office archives.
Section 6. If a non-board member wishes to address the Board, the person must contact the Chairperson or President prior to the agenda-setting meeting to seek approval. The request must include the exact nature of the issue/concern to be addressed, and supporting materials, etc. to be presented. Approval to address the Board will be made by the Executive Committee.
Article VI Conduct of Meetings
Section 1. As a Christian community, the Board will endeavor to arrive at consensus in its deliberations. The Board may fix its own rules of procedure, but in the absence of such, “Robert’s Rules of Order, Revised” shall apply.
Section 2. The Chairperson of the Board, or in his/her absence the Vice Chairperson/Secretary, shall preside at each regular and special meeting.
Section 3. The ordinary order of the meeting shall be as stated in the By-laws.
Article VII Approval
This Constitution must have the approval of all Member Parishes and the approval of the Diocesan Catholic Schools Board through its Executive Officer. This Constitution must be reviewed and formally approved every five years.
Article VIII Committees
Section 1. At a minimum, the Board shall have the following Standing Committees:
Faith Formation Committee
Section 2. The Board may by resolution provide for any committee it deems advisable and may discontinue any committee, except Standing Committees,at its discretion. Each committee shall have such powers and shall perform such duties as may be assigned to it by the Board. In the event an AdHoc committee is needed, the Board Chairperson shall appoint committee members at his/her discretion.
Section 3. The Board Chairperson will assign all Board members to a committee by the first regular Board meeting. The President shall assign school administrators/staff to serve on Board committees. Non-board members may be appointed to any committee at any time by the Board Chairperson, with length of membership to be determined by the Board Chairperson.
Section 4. Committees shall meet at the ca ll of their chairpersons and may fix their own rules, procedures, and notices to be given of their meetings. A majority of the committee shall constitute a quorum and a majority vote of those present shall be sufficient for any decision. Meetings of committees may be open or executive session following the guidelines in Article V, Section 4. All committees shall maintain a written record of all acts of the committee. Such written records shall be filed with the Board and made a part of the minutes of the Board at its next regular meet ing.
Article IX Amendments
Section 1. This Constitution may be amended, substituted, or repealed in whole or in part only by two-thirds vote by ALL members of the Board at a special meeting called for such a purpose. Notice of said special meeting shall be given in writing to all members of the Board at least 20 days before said special meeting. Notice shall be given to the parishes at least 10 days prior to said special meeting. Notice shall state the proposed action. All revisions of the Constitution must also have approval by all the Member Parish Councils and final approval by the Diocesan Catholic Schools Board.
Section 2. Amendments must be presented to the Board at least one meeting prior to voting on such.
Saint Albert Catholic Schools
Revisions for 2013
Section 1. By-laws in accord with this Constitution may be developed to further specify the internal operation of the Board.
Section 2. By-laws may be developed and amended by a vote of one more than a simple majority at any regular meeting with a quorum present.
Section 3. By-laws and/or amendments to By-laws must be presented at least one meeting prior to voting on such.
Section 4. Current By-Laws 1) The Member Parishes are:
- Corpus Christi of Council Bluffs
- Our Lady of the Holy Rosary of Glenwood
- Saint Patrick of Council Bluffs
- Saint Patrick of Neola & Saint Columbanus of Weston
- Saint Peter of Council Bluffs
2) Regular meetings shall be held on the fourth Monday of each month August through June at a time set by the Chairperson. The Executive Committee may reschedule a meeting in advance to avoid Holy Days or holiday breaks. Meetings shall be held on the Saint Albert Schools campus.
3) The Executive Committee sets the agenda for regular meetings. The ordinary order of the meeting shall be:
- Call to order
- Opening Prayer
- Roll call
- Review Mission Statement
- Public Comments
- Approval of minutes
- Agenda adjustments
- Unfinished business
- New business
- Administrators’ reports
- Committee reports
- Executive session
- Closing prayer
4) Non-members may address a Board meeting in one of three methods:
By invitation -the Board may invite an individual to speak on a specific topic.
Public Comments – a limited amount of time will be set aside at each meeting for individuals to address the Board on any topic of their choosing.
Formal Agenda – Non-members may have an item considered for placement on the agenda of a Board meeting by making a written request to the Board Chairperson or President of Saint Albert prior to the agenda setting meeting.
5) Duties of Officers are as follows:
A. Chairperson: The Chairperson shall chair the Board meetings and any Executive Committee meeting;shall appoint members to committees unless otherwise specified by the Board; shall appoint all ad-hoc committee members unless specified by the Board; shall execute on behalf of the Board all written instruments except as otherwise directed by the Board; shall be responsible for setting the agenda to be used at meetings of the Executive Committee meetings;and in general shall perform the duties incident to the office of chairperson, and other such duties as may be assigned by the Board.
B. Vice Chairperson/Secretary: The Vice-Chairperson/Secretary, in the absence of or at the request of the Chairperson, shall perform the duties and exercise the functions of the Chairperson, and when so acting shall have the power of the Chairperson; shall arrange for the keeping of the official minutes of all Board meetings; shall,in cooperation and conjunction with the office of the President, see that all notices are fully given in accordance with the provisions of the Constitution; shall arrange for the custody of the records of the Board; and in general,shall perform all duties incident to the office of Vice-Chairperson/Secretary of the Board, and other such duties as may be assigned by the Chairperson.
C. Treasurer: The Treasurer shall arra nge for the maintaining of all financial transactions of the Board; shall inform the Board of the relationship of monthly expenses and income to the Annual Budget; shall arrange for an Annual Report to the parishes represented by the Area Board members; shall serve as the Chairperson of the Finance Committee, and other such duties as may be assigned by the Chairperson.
D. Canonical Administrator: The Canonical Administrator shall provide leadership and support. The Canonical Administrator’s contribution to the Board is unique because of his vision of ministry, his broad perspective of the faith community and its needs, its spiritual leadership, his familiarity with the financial situation, and his awareness of the educational/formational needs of the people. The authority of the Canonical Administrator will be specified in the Bishop’s letter of appointment.
E. President: The President of Saint Albert Schools shall be the Executive Officer of the Board. The President shall supervise Saint Albert Catholic Schools; shall implement the policies of the Board; shall inform and advise the Boa rd as to the hiring,retaining,and dismissal of non-contracted personnel;shall keep aware of all policy changes of the Diocesan Catholic Schools Board and the Department of Education for the State of Iowa, and inform and advise the Board of these; shall have the authority to deposit all funds and sign all checks authorized by the Board; shall assign school administrators to serve on Board committees; and other such duties as may be assigned by the Board. The President shall attend all Area Board meetings,but shall not have a vote.